Burnham Overy Staithe SC Committee Meeting Agenda for meeting Saturday 3 January 09: 1130 at Burnham Overy Staithe Village Hall 1. Apologies for Absence 2. Minutes of meeting on 20 September 08 3. Party/Prize-giving 4. AGM a/ Agenda; b/ 2008 Accounts; c/ 2009 Committee nominations & responsibilities 5. Sailing Programme 2009 6. AOB 7. Date of next meeting Minutes of meeting 20/09//08 Present: Jerry Clark; Peter Beck; Owen Bentley; Paul Goakes; Alex Scoles; Andy Turner; Claire Wathes 1. Apologies: Ashley Deakin; David Cooper; Ben Goakes; Andrew Storer; 2. Minutes of meeting on 20 Sept. Correction: spelling of Groyne! Matters arising: Considered under corresponding Agenda Items. 3. A/ Sailing Programme. Trafalgar Trophy and Adult & Child races had been sailed before the meeting, leaving only the Mowbray Trophy to complete of the postponed races. As previously, OODs and safety boat crews were lacking at times. PB suggested that if OSSC and the Regatta are combined the Regatta Account should be kept separate AGREED. B/ CW reported that the gross profit from the regatta Prize giving/bbq was £132.95. About 80 had attended, helped by ideal conditions. After paying the Hall hire (£45), the net profit was £87.95. AGREED: to propose to the AGM that £50.00 of this be donated to the Wells Cottage Hospital. ACTION: JC to thank Nina & Andrew for their input. AGREED: to repeat the combined Prize giving/BBQ in 2009, provided the Village Hall can be booked. The constraints are long bookings of the VH for art exhibitions and suitable weeks for the regatta. In 08 there was a clash with Brancaster week and the OK nationals. Hopefully, both can be avoided in 09. 4. Plans for annual prize-giving: AGREED: to follow usual party format. PB has booked VH for Sat 3 Jan. Melba Beck is willing to organise the food for this year, but to then hand over to others. CW suggested that contributions of dishes should be requested from non-residents. Entertainment: ACTION: Owen to organise a quiz. 5. AOB. A/ AGM AT proposed that the ctte should define the responsibilities within the club, and that these should be allocated to particular committee members. The discussion included acknowledgement that Peter had for many years carried out a multiplicity of roles for OSSC. AGREED: to circulate list of responsibilities. Cttee members are asked to consider which they could take on, to be indicated at the AGM. Responsibilities are listed below, on the same line where they could be conveniently linked in this small club. Sailing Secretary; Regatta Secretary Bosun (Safety Boat & Racing marks) Social Secretary Membership Secretary; Treasurer Roster Secretary Website; Newsletter Training & Youth Sailing Commodore b/ Handicaps. Several committee members had circulated notes on problems with the handicap system. The lively discussion suggested that the problems can be divided into four categories. I The Laser fleet has several rigs available with different handicaps, where reefed rigs in other classes (eg Lightning) do not. II Allowance for not using spinnakers where these are allowed (eg GP & Mirror). III Tidal waters favour faster boats, so that clinker boats and Mirrors rarely sail to their handicap. IV Adverse changes in the yardstick, as for the sharpie over the last ten years. A variety of views were expressed. AGREED: to try varying the handicaps for not using spinnakers and for reefed rigs. In addition, race officers should be reminded that where the lap length is constant, slow boats can be finished a lap early with appropriate time allowance, so that they do not experience worse tidal conditions than the rest of the fleet. 6. Date of next meeting: 3/01/09, 1130 (after setting up tables etc for party)./osscctteeminutes200908