Burnham Overy Staithe SC Committee Meeting Agenda for meeting Easter Weekend April 09 Date & Venue to be notified 1. Apologies for Absence 2. Minutes of meeting of 3 January 09 3. Sailing Programme 4. Regatta plans 5. Social Programme 6. AOB 7. Date of next meeting Minutes of meeting 03/01/09 Present: Jerry Clark; Peter Beck; Owen Bentley; Paul Goakes; Alex Scoles; Andy Turner; Claire Wathes; Ashley Deakin; David Cooper; Ben Goakes; Andrew Storer; 1. Apologies: AD for possible late arrival! 2. Matters arising from minutes of 20/9/08. AOB/Handicap discussion. Omitted mention of putting all the lasers together, rather than allowing the reduced rig lasers to sail in the handicap fleet. 3. Party number estimated as 65. OB had composed a quiz. PB reported allowing £5 pp for drink, included in the price this year. PB suggested the cttee should consider options for the Prize Giving Social, under `new management` after 50y. CW, who agreed to become social sec, would have problems with alternatives to the usual date (first Sat in Jan). Agreed: no change of date. Also Agreed, to charge a premium in future for tickets bought at the door. (ACTION: PB offered to book Hall) 4. AGM a/ Discussion of draft Agenda (provided by PB) Matters Arising. Worth mentioning at AGM: Childrens sailing (done); the suggested second start for slow handicap (not done); Harbour Trust Reps (Simon Bell ineligible, replaced by PG). PG asked for a report on the harbour Trust activities to be put on the Agenda. B/ Treasurers report; PB reported similar outcome to the previous year, with the replacement of the safety boat trolley the only major item of expenditure (c£600). c/ Committee responsibilities. JAC reported offers from AT (Sailing Sec + Regatta Cttee, with PB), PG (Bosun) and AD to cover some of the jobs Peter would like to pass on. In addition, Chris Geering did not wish to stand for re-election, but willing to continue on harbour Trust. The following roles were agreed, subject to approval by the AGM Commodore JAC Vice Commodore/ Secretary AD Sailing Secretary; Regatta Secretary AT Bosun (Safety Boat & Racing marks) PG Social Secretary CW Membership Secretary; Treasurer/ PB Website; DC Training & Youth Sailing Harbour Trust Reps Chris Geering & PG general committee OB, AS, AS BG. Also Agreed: JAC to invite Jane Heath to stand for the committee, (which would maintain the current number). (ACTION: JAC) 5. AOB. Relation between SC & Regatta. After discussion. PB to propose to the AGM that the SC agree to absorb the Regatta cttee, which will become a sub-cttee of the SC. Recommended; to keep the regatta account separate, as long as there is a working balance from past fund raising. AT/PB to convene a regatta cttee meeting on the weekend of 16/17 Jan, following the scheduled harbour trust meeting. (ACTION: AT) Sailing Programme. Recommended, to add one more weekend in late April. As we offer Junior races only in August, to offer some training for those entering. In similar context, to have rules summary leaflets available to regatta entries, and/or to have booklets for sale. Revised Rules effective from Jan 1. BG suggested a meeting on the changes with a RYA speaker, perhaps with another local club. (ACTION: JAC to contact Martin Read (Wells). 6. Date of next meeting: Easter Weekend, (Day time & venue to be arranged/osscctteeminutes030109